Internal Process Analysis Purpose

The purpose of the Internal Process Analysis function is to provide the AOC Director and AOC management with reasonable assurance that the state courts are in compliance with financial, administrative and procedural policies. Internal auditing practices are conducted in accordance with the New Mexico Rules Annotated, New Mexico Statutes Annotated, Data Standards, Odyssey Standard Operating Procedures, New Mexico Judicial Branch Personnel Rules, Administrative Office of the Courts policies, procedures and directives, local court rules and policies, Generally Accepted Auditing Standards (GAAS), and the Standards for the Professional Practice of Internal Auditing promulgated by the Institute of Internal Auditors. The Internal Process Analysis function also serves to promote accountability, public trust, and confidence in the state’s courts.

Internal Process Analysts’ Objective

The objectives of the Internal Process Analysts are to provide independent, objective consulting services intended to assist courts in identifying any practices or operations the court may wish to improve. The Internal Process Analysts assist the Court Operations Division in accomplishing its objectives by providing a systematic, disciplined approach to evaluate and improve the effectiveness of state court operations and services. It should be noted that the analysis process always identifies errors but uses them to help courts make appropriate changes.

Internal Process Analyst’s Accountability

The Internal Process Analysts, in the discharge of their duties, will be accountable to the AOC director and AOC management by:

1. Providing written reports related to issues identified during internal process analysis.
2. Reporting significant issues with regards to state court operations, administration, and delivery of services.
3. Providing information periodically on the status and results of analysis, the annual analysis plan and other relevant information requested by the Director and/or AOC management.

Internal Process Analysis Scope

The scope of the Internal Process Analysis function is to determine whether state court operations and their adherence to outlined policies and procedures are adequate, consistent and of high quality. This includes:

1. Reviewing the reliability of financial and operating information.
2. Reviewing the systems established to ensure compliance with established laws, regulations, policies, and procedures.
3. Reviewing the means of verifying and safeguarding court assets.
4. Reviewing and appraising the efficiency and utilization of court staff and resources.
5. Reviewing operations and programs to determine whether results are contributing to the overall effectiveness of the court and its delivery of services.
6. Reviewing specific court operations and issues at the request of the AOC Director and/or AOC management.
7. Monitoring and evaluating court processes in areas that need follow-up.